For freelancers & small agencies
Get paid without the awkward follow-ups.
GentlyPaid chases your unpaid invoices for you: polite, persistent reminders written in your voice and sent from your own inbox. You approve every email. It stops the moment they pay.
~29%
of freelance invoices are paid late.
~100 hrs
a year spent chasing payments instead of doing paid work.
1 reminder
is all most invoicing tools send before giving up.
How it works
Set it up once in about five minutes. Then stop thinking about it.
- 1
Connect your invoices
Link Stripe in a click (QuickBooks, Xero and FreshBooks next). Your invoicing tool stays the source of truth: the moment an invoice is paid, chasing stops.
- 2
Connect your email
Reminders go out from your own Gmail or Outlook, in the original invoice thread, so clients see a note from you rather than a robot.
- 3
Approve and relax
GentlyPaid drafts each follow-up in your voice and queues it for a one-click Send. Switch to autopilot once you trust it.
Polite first. Persistent always.
Each step is written by AI in your voice and escalates only when the last one is ignored.
Step 1
Friendly nudge
“Just a quick reminder, in case this slipped through…”
Step 2
Firm follow-up
“Following up on invoice #1042, now 14 days overdue…”
Step 3
Formal notice
“Please treat this as formal notice that payment is outstanding…”
Step 4
Demand letter
Statutory interest calculated, the relevant law cited, a clear deadline.
Jurisdiction-aware: GentlyPaid calculates statutory late-payment interest and cites the relevant law, such as the UK Late Payment of Commercial Debts Act, the EU Late Payment Directive and New York’s Freelance Isn’t Free Act. Provided as information, not legal advice.
Your reputation stays safe
Chasing money shouldn’t cost you a client. GentlyPaid is built with guardrails from day one.
✓You approve every email
Approval mode is on by default. Nothing is sent until you click Send, until you choose autopilot.
✓Stops the moment they pay
Paid, partially paid or disputed? Chasing stops instantly, straight from your invoicing tool.
✓Business hours only
Messages land during your client’s working hours, never at weekends, at least 3 days apart.
✓One-tap pause
Client replied? Pause, snooze or mark as disputed right from the notification or your daily digest.
✓Full audit trail
Every message is logged with time, recipient and content: a clean record if you ever need to escalate.
✓Your inbox stays private
We only ask Gmail for permission to send, never to read your mail.
Simple pricing, less than one late invoice
Plans will start around $15/month for solo freelancers, with agency plans for teams. Waitlist members get early access free and a founding-member discount.
Questions
Will this annoy my clients?+
GentlyPaid starts with a warm, human nudge and escalates slowly, only during business hours and never more than every 3 days. You approve each message, so the tone is always yours.
Can GentlyPaid read my email?+
No. For Gmail we request only the send permission. When a client replies, you tell us with one tap (pause, snooze or dispute) and we stand down.
Is the late-payment interest legal advice?+
No. We calculate statutory interest and cite laws like the UK Late Payment of Commercial Debts Act, the EU Late Payment Directive and New York’s Freelance Isn’t Free Act as information to help you. It isn’t legal advice; talk to a lawyer for that.
Which tools does it work with?+
Stripe at launch, then QuickBooks, Xero and FreshBooks. Email goes out through Gmail or Microsoft 365, or from our domain with replies going to you.
Stop chasing. Start getting paid.
Join the waitlist for free early access when we launch.